Mobile Notary

Based in the heart of New York City, we provide services throughout the region with notaries established and/or qualified in all five boroughs of New York City (New York (Manhattan), Queens, Kings (Brooklyn), Richmond (Staten Island), and the Bronx), as well as in the counties of Nassau, Suffolk, Westchester, Putnam, Rockland, Orange and Albany.

Our mobile notary service area includes John F. Kennedy Airport (JFK) and LaGuardia Airport (LGA), as well as Long Island's Islip MacArthur Airport (ISP), White Plains Westchester County Airport (HPN), and Hudson Valley's Newburg Stewart International Airport (SWF).

We can meet you at any location within New York City, Long Island, and the Lower Hudson Valley, at any time. Whatever the reason, our mobile notary service is ready to help with prompt, professional, and reliable service. The traveling notary makes house calls to you!

We have notarized documents at:
  • Hospitals
  • Hospices
  • Nursing Homes
  • Homes
  • Executive Offices
  • Legal Offices
  • Hotels
  • Doctors' Offices
  • Airports

We have helped numerous clients notarize their paperwork/documents. These have included:

  • Power of Attorneys
  • DMV Documents
  • Personal Legal Documents
  • Financial Documents
  • Acknowledgements / Affirmations
  • Affidavits
  • Adoption Paperwork
  • School Documents / Records
  • Wills* (self-proving affidavit, not the will itself)
  • Trusts
  • Health Care Directives
  • Escrow Documents
  • First refinance
  • First & second / piggyback mortgage loans
  • Home equity line of credit – HELOC
  • Reverse Mortgage
  • Healthcare Directives (Living Wills)
  • I-9 Employment Verification (Authorized Representative)
  • Telephonic Hearings (Oaths for Telephone hearings)
  • Passport and Visa Authentications
  • Consent Letters for Minor Child to Travel Internationally
If it is something that needs to be notarized urgently, please contact us at your earliest convenience.

*A will should only be singed under the supervision of a lawyer. The Notary Public can only provide notarial services and can not supervise the execution of a will.

Adoption Paperwork

Notary NY appreciates the importance of getting it right the first time. We specialize in bringing you notary services for domestic and international adoptions. Our assistance reduces the travel time and expense with the adoption process.

We Can Save You Time - No Travel to Secure Health Documents

Notary New York can minimize the need for clients to travel to their physician's office to secure health care certificates for adoption. After you have completed your medical exam, we can work with your doctor's office to notarize their letter or health certificate.

We Can Travel to Secure Character References

Notary New York can also travel to obtain character reference affidavits. We can meet with individuals and professionals to notarize their affidavits.

Please note, Notary New York and its agents are not an adoption agency.

School Records

School records, such as transcripts, diplomas, and degree certificates, are often used abroad. According to the New York State Department of State, only a school's official signature can have the notarial act.

This means that a notary public must meet the school official in person. Self-attested school records (where you, not the school official) authenticates the veracity of the school record are often not accepted overseas, and often an apostille or authentication certificate (legalization, sometimes spelled legalisation) can not be obtained.

Our mobile notary service will allow you to make an appointment with both the school official and one of our notary publics to meet. Ideally, you should meet with the school official at the same time, as the school will only release records to a notary public if you authorize them to do so. After the records have been attested with a notary, an apostille or authentication certificate (legalization) can be obtained.


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Apostille

Fast - Same Day* or 2-3 day Service

Save over 60% for Mulitple Documents

Walk in Discount

Local delivery or FedEx/UPS Internationally

An Apostille is a document authentication issued by a compenent government authority that simplifies the use of a document internationally under the 1961 Hague Convention. It is for "public" document, which includes a document with a notarial act as well as a certified record from a public offical, including a vital record such as for a birth, marriage, death, or company incorporation/organization, and many others.

In New York, an Apostille certifcate is issued by the NY State Secretary of State. In other US States and Territories, it is issued by their respective Secretary of State. For a Federal document, an Apostille certifcate are issued by the US Secretary of State

With our fast and competitive pricing for Apostille certifcates, you get a same day option, big discounts for multiple documents, and a walk in discount.

We offer same/next day rush service on obtaining Apostille certifcates, as well as expedited handling for other Authentication, Export Documents, Legalization and Visas requests. While our "regular" service is just 2-3 days, for a modest fee, we can obtain an Apostille the same day* or the next business day.

Have multiple documents? No problem, you pay a modest rush fee, and all your New York Apostille certifcates will be ready the same/next day.

We can FedEx/UPS your documents anywhere in the world, or have rush them to your home, office, or hotel.

*Document must be ready by 12 noon as well as other conditions for same day service.

Loan Signing

Buying (or selling) a home is one of the biggest financial decisions in many people's lives. It is a long and complicated process, in which a notary public can play a vital role.

Beyond just notarizing a document, a notary public often acts as a “signing agent,” and performs many non-notarial acts, such as printing and collating copies, ensuring that the title or escrow agent's instructions are carried out, help borrowers locate specific pages within a loan signing package, collect escrow deposits, scan documents back to the title or escrow company, and express courier the loan signing pack to the title company.

A notary pubic acting as a signing agent is NOT a closing agent, a banker, or a lawyer,. They cannot answer questions about or change the terms of the loan or answer any questions about a specific loan. These questions are normally addressed by a representative of the title or escrow company, who the notary signing agent can put borrowers in touch with.

Loan signings can be scheduled in our private meeting room at our office, or at either your home or office, or even a nearby coffee shop. While it normally takes less time, loan signing appointments are booked for 90 minutes, to ensure enough time to methodically ensure that each and every page of the loan signing package is carefully handled. Loan signing packages are often lengthy and can exceed 100 pages.

Loan signing prices are for Manhattan below 96th street, weekdays between 8 am and 6 pm. Additional travel fees apply for other times and locations. A special discount is available for most loan signings at our office weekdays between 11 am to 4 pm.

Trusts

We will delivery and present Trust documents to your clients, carefully following your instructions. We understand the importance in having these important documents delivered to all stakeholders, whether it be the settlor / grantor / trustor, trustee, or beneficiary. We prefer to work closely with attorneys and other trust professionals, and are often able to come to your office before our initial trust document presenation so you can be assured we will deliver these documents with the upmost professionalism you expect and that your clients deserve.

Once the documents have been presented and delivered, we will ensure that any documents you require to be returned to your office are promptly returned by private courier or FedEx/UPS. Why not better leverage your time by being freed from traveling to homes and offices. If the Trust is presented at our office, special discount is available for most presentation at our office weekdays between 11 am to 4 pm.

Employee Verification Form (I-9)

Let us help you verify the employment eligibility status of your newly hired remote workers. Our notary publics can act as your authorized representative for the I9. We help you comply with the law's requirements and avoid costly fines. This is ideal for out-of-state employers, as well as recruiters of remote workers. If you have a job fair, we can send a qualified notary to act as your authorized representative for a streamlined recruiting process.

You can refer your future employees to our midtown Manhattan location. In accordance with the instructions from the Department of Homeland Security, our licensed notary publics will examine the identity and employment authorization documents for their prima facie value.

For your executive and C-level recruits, we can travel to them. We can meet them at their homes, hotels, remote offices, or even the airport. We can help you comply with the law, without burdening senior staff, genius programmers, or sales all-stars, without taking time away form doing what they do best.

We will archive all completed I-9 forms, as well as copies of identity and employment authorization documents. If you prefer, we can transmit forms and documents and securely destroy our filed copies.


Onsite Notary Staffing

Our notaries are will go to your office or event to meet any seasonal or ongoing needs. We can provide notaries anywhere in New York for your:

  • Enrollment and compliance needs
  • Corporate or promotional events
  • Conventions
  • Job fairs
  • Insurance or disaster relief enrollment
  • Charitable and political campaigns
  • Administrative support for law and legal service firms

We offer short and long term solutions, from just a few hours to providing a permanent presence. Some of the advantages include:

  • Experience - Licensed notaries with years of experience. Whether the your needs call for a casual friendly manner or formal decorum to be observed, you can count on your experienced notaries every time.
  • Independence - Avoid the appearance of impropriety by having a third party non-employee notarize your documents
  • Insured - Our hourly rate includes all required insurance coverage and taxes, such as worker's compensation, disability, medical and social security. Additionally, all notarial acts are covered by our professional E & O policy.
  • Flexible - Additional notaries available during peek demand times as well as for vacation, holiday, and sick leave needs, with coverage available with as little as one hour notice.
  • Strength - With over 100,000 annual notarized acts preformed every year for our onsite customers, you can feel confident we are the best partner for your notarial needs.
  • Accountability - All notaries are supervised and trained to ensure compliance with all relevant laws and requirements, as well as best practices. Notary journals are used and archived to document all encounters.

Please contact us to discuss your needs so we can provide a custom solution that addresses all your needs on time and on budget.

Other Services

Vital Records Retrieval

Need a copy of your birth certificate or marriage certificate? We can help you retrieve vital records from various entities. Vital records include: Birth Certificates, Death Certificates, Marriage Certificates, and Divorce Records.

If you need to get an apostille (or legalization) for your vital record, we can also help ensure that you obtain the correct certificates.

EPCS Registration

As a notary public, we can assisit you with the Electronic Prescribing of Controlled Substances (EPCS) resgistation requirement for doctors and physicians for your computer application vendor.

Best Practices and Notary Mentoring Training

Minimize your organizations exposure to vicarious liability from avoidable errors and omissions from your staff notary public employees. We offer custom individual and group training programs to meet your notarial best practices and compliance needs. We will customize based on your needs, whether it is for pre-examination, newly commissioned, or vetern notary publics. All training is customized to your needs and can incorporate actual documents you use and cover notarial issues specfic to your industry.

All training and mentoring is conducted either at our office near Grand Central, or onsite at your location. Other than the a modest materials fee for each student, all services are offered on an hourly basis, so groups can get our personalized training for less than the typical per student fee of "notary mill" courses that focuses on root memorization to pass the state exam.

All training is personal conducted by our company president, who with 15 years of experience is a sought after speaker at state and national notary conferences, a member of the National Association of Secretary of States' Notary Public Administrator section (regulator of notary publics) and has trained both public and private sector notaries. Additionally, our president is an active contributor on notary ethics and best practices as well as draft state and national legislation.

Telephonic Hearings

In accordance with the Court's instructions and best practices, we can give you an Oath (or Affirmation) for a hearing by telephone. We can either travel to you, or you can use our private meeting room equipped with sound deading walls that you can rent by the hour. We are able to supply the judge, court reporter, or other concerned parties with proof of our notary commission and excerpts from our notary journal and other supporting documents.

Export Documents

Obtain Certificates of Origin for domestic and non-domestic goods, Certifcates of Free Sale, or an Exporter Registry Forms from local and international Chamber of Commerces.

Apostille for Funeral Arrangements

Trying to conduct a funeral service overseas? We can work with funeral homes to ensure that the all documents required an apostille are quickly processed.

Same Day Delivery (almost) Anywhere

In addition to local messenger services, FedEx Same Day Service is also available for your most important documents. Coast to coast within the USA on a next flight basis as well as international service. For less urgent needs, we offer a wide range of FedEx, UPS, and USPS shipping options.

Meeting Room and Support Services

At our centrally located office near Grand Central and Bryant Park, our meeting room is available for rental, where we offer a range of support services, such as computer rental, copying, printing, scaning, faxing and Wifi, as well as notarial services. For approved customers, the room is available 24/7.

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